Conditional Text
You can set up fields in your document that display text when a condition that you define is met. For example, you can define the conditional text that is displayed in a series of reminder letters.
Setting up conditional text in this example is a two-part process. First you create a variable, and then you create the condition.
To Define a Conditional Variable
The first part of the example is to define a variable for the condition statement.
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Choose , and then click the tab.
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Click "Set variable" in the list.
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Type a name for the variable in the box, for example Reminder.
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Click "Text" in the list.
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Enter 1 in the box, and then click .
The Format list now displays a "General" format.
To Define a Condition and the Conditional Text
The second part of the example is to define the condition that must be met, and to insert a placeholder for displaying the conditional text in your document.
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Place the cursor where you want to insert the conditional text in your text.
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Choose , and then click the tab.
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Click "Conditional text" in the list.
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Type Reminder EQ "3" in the box. In other words, the conditional text will be displayed when the variable in the field that you defined in the first part of this example is equal to three.
The quotation marks enclosing the "3" indicate that the variable that you defined in the first part of this example is a text string.
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Type the text that you want to display when the condition is met in the Then box. There is almost no limit to the length of the text that you can enter. You can paste a paragraph into this box.
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Click Insert, and then click Close.
To Display the Conditional Text
In this example, the conditional text is displayed when the value of the conditional variable is equal to 3.
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Place your cursor in front of the field that you defined in the first part of this example, and then choose Edit - Fields.
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Replace the number in the box with 3, and then click .
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If the field does not automatically update, press F9.