Comment

Inserts a comment around the selected text or at the current cursor position.

Inserting comments

In Writer, the command Insert - Comment or the +C key combination inserts a comment anchor at the current cursor position. A comment box is shown at the page margin, where you can enter the text of your comment. A line connects anchor and comment box. If a text range is selected, the comment is attached to the text range.

In Calc, Draw, and Impress, the command Insert - Comment inserts a comment.

The author name and the date and time of creating this comment is shown at the bottom of the comment box.

The comments by different authors get different colors. Choose - Collabora Office - User Data to enter your name so that it can show up as the comment author.

Editing comments

Every user with write permission to the document can edit and delete comments of all authors.

The comment box contains an icon with a down arrow. Click the icon to open a menu with some commands to delete comments.

Choose a command to delete the current comment, or all comments from the same author as the current comment, or all comments in the document.

If the comment in a text document was written by another author, there is a Reply command in the context menu. This command inserts a new comment adjacent to the comment to which you want to reply. The comment anchor is the same for both comments. Type your reply text in the new comment. Save and send your document to other authors, then those authors can add replies, too.

Use View - Comments to show or hide all comments.

In the Find & Replace dialog of text documents, you can select to include the comments texts in your searches.

Navigating from comment to comment in text documents

When the cursor is inside a comment, you can press +Page Down to jump to the next comment, or press +Page Up to jump to the previous comment.

When the cursor is inside the normal text, press the above mentioned keys to jump to the next or previous comment anchor. You can also use the small Navigation window below the vertical scrollbar to jump from one comment anchor to the next comment anchor.

Printing comments

To change the printing option for comments for all your text documents, choose Tools - Options - Collabora Office Writer - Print.

Comments in spreadsheets

When you attach a comment to a cell, a callout appears where you can enter your text. A small square in the upper right corner of a cell marks the position of a comment. To display the comment permanently, right-click the cell, and choose Show Comment.

To change the object properties of a comment, for example the background color, choose Show Comment as above, then right-click the comment. Do not double-click the text!

To edit a shown comment, double-click the comment text. To edit a comment that is not shown permanently, right-click in the cell that contains the comment, and then choose Edit Comment. To specify the formatting of the comment text, right-click the comment text in edit mode.

To change the position or size of a comment, drag a border or corner of the comment.

To delete a comment, right-click the cell, then choose Delete Comment.

You can also right-click a comment name in the Navigator window to choose some editing commands.

To set the printing options for comments in your spreadsheet, choose Format - Page, and then click the Sheet tab.