User Data

Use this tab page to enter or edit user data. Some of the data may have already been entered by the user or system administrator when installing Collabora Office.

To access this command...

Choose - Collabora Office - User Data.

User data is used by templates and Wizards in Collabora Office. For example, the "First name" and "Last name" data fields are used to automatically insert your name as the author of a new document. You can see this under File - Properties.

Some of the user data is included automatically in an internal dictionary so that it is recognized by the spellchecker. If typing errors are made, the program can use this data to suggest replacements. Note that changes to data take effect only after Collabora Office is restarted.

User data is also used when commenting and in tracking changes mode, to identify comments/edits author; and to mark last edit position in document, so that when author opens the document later, it opens at the last edit position.

Cursor Position

In general, all documents open with the cursor at the start of the document.

One exception appears when the author of a Writer text document saves and reopens a document: The cursor will be at the same position where it has been when the document was saved. This only works when the name of the author was entered in - Collabora Office - User Data.

Address

Use the Address field to enter and edit your personal user data.

Company

Type the name of your company in this field.

First name

Type your first name.

Last name

Type your last name.

Initials

Type your initials.

Street

Type the name of your street in this field.

ZIP

Type your ZIP in this field.

City

Type the city where you live.

Country

Type your country.

State

Type your state.

Title

Type your title in this field.

Position

Type your position in the company in this field.

Tel. (Home)

Type your private telephone number in this field.

Tel. (Work)

Type your work number in this field.

Fax

Type your fax number in this field.

Email

Type your email address. For example, my.name@my.provider.com

Cryptography

Set the preferred public key for OpenPGP encryption and digital signature. These preferred keys will be pre-selected in key selection dialog every time you sign or encrypt a document, so you don't have to select it yourself when signing with one specific key frequently.

OpenPGP signing key

Select your OpenPGP key from the drop-down list for signing ODF documents.

OpenPGP encryption key

Select your OpenPGP key from the drop-down list for encrypting ODF documents.

When encrypting documents, always encrypt to self

Mark this checkbox to also encrypt the file with your public key, so you can open the document with your private key.

Keep this option selected, if you ever want to be able to decrypt documents you've encrypted for other people.