Manage Templates

The Template Manager dialog makes it easy to manage templates and allows to start new documents using templates.

Templates save editing time by starting new documents with pre-filled contents and formatting. The Template Manager allows you to access and organize templates in Collabora Office.

Collabora Office comes with a set of built-in templates that can be used to create documents, presentations, spreadsheets or drawings. You may use templates available in the template manager, create your own templates or browse online for additional templates.

Main Window – Template Choices

Previews of available templates show up in the main window based on your search and filtering choices. Double-click on any template icon to open a new document with the contents and formatting of the template.

Search

You may search for a template by entering text in the search box at the top left. The Main window show the templates found.

Filter

You may filter for All Applications, Documents, Spreadsheets or Drawings by choosing an option from the dropdown box at the top-center. The main window displays the filtered templates.

Categories

Categories are folders where you place your templates. You may choose from the defaults categories My Templates, Business Correspondence, MediaWiki, Other Business Documents, Personal Correspondence and Documents, Presentations, or Styles. You may create new categories for your personal use. Use the Settings button of the Template Manager to create a new category.

Settings

Click on the Settings icon at the bottom left to open the Settings menu. The options are create a New Category, Delete Category or Refresh. If a default template for new documents has been changed, an additional option to reset the factory default template is available.

Browse Online Templates

To browse for more templates online, click on the Browse online templates icon at bottom left to open a browser window and search for templates at https://templates.libreoffice.org.

Open

Select a template in the main window and right-click and then choose Open, press Enter or double click to open a new document using that template.

Edit

Select a template in the main window and right-click and then choose Edit to edit the template. This function is only available for templates that are not built-in.

Set as Default

Select a template in the main window and right-click and then choose Set as Default to set the template as the default template. This will cause a green tick to appear over the template and the template will automatically load when a new document is created using the matching application.

Rename

Select a template in the main window and right-click and then choose Rename to rename the template. This will cause a dialog box to appear where a new name may be chosen for the template. Type in the name and then choose OK or choose Cancel to revert to the name that is already set.

Delete

Select a template in the main window and press the delete button, or right-click then choose Delete to delete the template. A dialog box will appear requesting confirmation. Choose Yes to delete or No to cancel.

Move

Choose the Move option at the bottom right after selecting a template to move it to a different category. Default templates cannot be moved, but copies can be created in other categories.

Export

Choose a template in the main window and then press the Export button at the bottom right to export the template to a folder on your computer.

Import

Press the Import button at the bottom right, and then choose a Category to import a template from your computer to that category in the Template Manager.

Examples

Example 1 – Creating a Business Letter

1. Open Collabora Office Writer

2. Press +Shift+N or choose File - New - Templates to open the Template Manager

3. Type “business letter” into the search box

4. Choose one of the templates from the main window by double-clicking on it or pressing tab to select and then Enter

5. A new document using that template is created in a new instance of Collabora Office Writer

6. Change text and logo as needed

Example 2 – Import Template – Personal Budget Spreadsheet

1. Open Collabora Office Calc

2. Press +Shift+N or choose File - New - Templates to open the Template Manager

3. Click on the world icon to browse for online templates

4. Search for the Personal Budget Template, then download it

5. Open Template Manager and choose the Import button

6. Select a category to save the new template in (e.g. My Templates) and press OK

7. Browse to the folder where you downloaded the template, select it and press Open

8. The Template is now available in the category you chose.

Example 3 – Collabora Office Impress – Presentation Template

1. Open Collabora Office Impress

2. The Template Manager opens automatically when you open Collabora Office Impress

3. Choose a template for your presentation, filter by categories or search

4. Additional features are unavailable, and you may only select a template, filter, or import.

5. After starting Collabora Office Impress you may run the Template Manager again to access additional features.